Managed Print Services

Central management of your document lifecycle

What is Managed Print Services?
What is “managed print services” (MPS)? The managed print services definition is broad, but the end result is simple: gaining visibility and control of your printing, which helps you save money and boost productivity. Managed print also helps you improve environmental sustainability and document security.

By “printing,” we mean the total cost of managing and optimizing your printers, their output, and the people and processes that support these devices. This includes:

Pages produced by office workers, mobile workers and production print operations
Office desktop printers, multifunction printers, copiers, scanners, fax machines and high-volume printers
Materials sent out for quick printing, offset printing, mailing and distribution
IT help desk support, technical service, maintenance, and add, move and change requests
Paper, ink, toner and other supplies and consumables

Add up the costs of “printing” and it accounts for a large chunk — as much as 15% of a business’s annual spending. Through managed print services, you can outsource print management and cut costs by as much as 30%.

  • Average companies annual spend on print 15% 15%
  • Managed Print Services can cut cost by 30% 30%

The best managed print services companies do more than just oversee your printers. They also:
Conduct a thorough, up-front assessment to analyze your current printing infrastructure.
Monitor, manage and optimize your total print output environment, end to end, regardless of printer brand.
Provide a roadmap to reduce the number and types of printing devices and supplies while meeting the needs of your business.
Proactively identify and solve potential printing problems and replenish supplies before employees are affected.
Reduce your environmental footprint through printing less paper, consuming less energy, generating fewer greenhouse gases and keeping waste out of landfills.

Give telecommuters and mobile workers easy and secure printing access.
Continuously monitor your printing environment and use ongoing process improvements to save you time and money.
Provide network management and information technology (IT) integration, from platform support to cloud-based solutions.
Train your employees for a smooth transition through change management so they are more satisfied and productive.
Have a proven track record in deploying managed print services anywhere in the world through a global network of highly skilled experts.
Turn slow, paper-based processes (like routing and approvals) into automated, digital ones.

What’s the true measure of a good managed print services provider? One who can seamlessly manage your print infrastructure while you concentrate on your real business. Check out managed print services offerings from Datasharp to see how we can help.

Where cost control meets security
Intelligent print management software helps make printing work how you want it to: Simply, securely and with maximum savings every step of the way. One click for any print job – and any printer. No worries about print servers, compatible print drivers or whether the printer is ready. Complete accountability to better control costs and security. All of which equals a reduced burden on IT and a smaller hit on corporate budgets.

Print management software enables you to control, manage and monitor your entire print environment. All to reduce costs, bolster security and improve ease-of-use.

Datasharp works with businesses to develop a comprehensive print management solutions strategy. We focus on four key areas: security/authentication, hardware fleet optimisation, reducing the cost of consumables and network infrastructure.

Your goals are our goals
Reduce the burden on IT, lower your costs and make printing more efficient. Which in turn makes for a more productive workforce – and a much happier IT staff.

Average market stats
Some of the market stats are very compelling. Just looking at the examples below makes the introduction of a print management solution in your business a no brainier.

Each print server costs a company on average £4,000 per year to operate

20% of all print jobs are never picked up

40% of print jobs could use both sides of the sheet

  • Jobs never collected 20% 20%
  • Jobs which could be double sided 40% 40%

Manage your print cost and volumes with intelligent solutions
The solutions we provide all offer full auditing of every print job at any time from any user. Secure Release and Follow Me printing, multiple authentication methods and integration with all network operating systems.

In addition to the standard feature above these solutions can provide a full cloud and BYOD (Bring your Own Device) print environment for your organisation.
The system can then output the print on the cheapest output device or stored with Follow Me print until the user requests the job. If the user no longer requires the print it can be simply deleted direct from the printers embedded software interface or automatically after a set period of time.

This all help with the reduction of print volume and ultimately cost!

Setup print rules to force all output to be in duplex mode (Double sided) saving paper and the environment or to print all emails and web pages in mono only, the choice is yours. By implementing a print management system you can gain control over what is printed by who to where and when.

We can offer all of the leading print management solutions, all of the below solutions can offer:

Functions and Features:

  • Print, Copy, Scan & Fax control

  • Secure Follow Me Print

  • Mobile & BYOD

  • Cloud print & release
  • Full detailed reporting

  • Cost allocation

  • Departmental Billing

Multiple authentication methods:

  • Biometrics

  • Proximity card / tags

  • Swipe card

  • NFC (Smartphones) Contactless

  • Pin Codes

  • Network logon authentication

  • Voice (TBA)

Solutions Provided:

  • PapercutNG
  • PapercutMF
  • Printix
  • SafeCom
  • Equitrac Office
  • Equitrac Express
  • Uniflow
  • Streamline NX
  • YSoft

We understand that not all business’s are the same, contact us for independent advice on the best system for your environment.

That why we are one of the only providers who offer more than the standard offering of on-premise print management systems when it comes to managing your print and related costs, with our fully cloud managed print systems this eliminates the need for a print server onsite at all.

Contact us to find a solutions which is right for your business