Go paperless with 24/7 secure, anywhere file access

Document Management enables you to safely and securely store online documents in a cloud-based system and access them from any location, 24 hours a day, seven days a week. The award-winning solution makes it easy to upload confidential and sensitive documents in the cloud, such as invoices, receipts and personal employee information for tax purposes.

Easily eliminate the hassle of trying to locate files with an easy-to-navigate folder structure and advanced search tools. Simply look for a keyword, phrase, or use an asterisk as a wild card entry to broaden or narrow your search as required. So, if you’ve got piles of paper sat in the office storeroom, waiting to be digitised, Document Management could be the answer.

Helping your journey to compliance

Protecting data and preventing it from unauthorised access is vital to complying with new data regulations. Stored across three UK datacentres, your documents are uploaded into an individual organisational database, which is fully encrypted and automatically backed up 24 hours a day. As of May 2018, our Document Management solution is also compliant with the European General Data Protection Regulation (GDPR).

The benefits of using Document Management…

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24/7 ACCESS
View, search and access documents via OCR capabilities at any time.

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NO SOFTWARE TO INSTALL
Access your Database from a web browser on any device, in any location.

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SECURE DATA STORAGE
Data is stored in UK-based Tier III datacentres, fully encrypted with AES-256.

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VARIOUS FILE FORMATS
Document Management allows you to host text and images in line with your chosen storage amount.

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EASY UPLOAD
Upload paper documents via the Directory Tree and easily customise the field data to make documents searchable.

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AID DATA COMPLIANCE
Restrict sensitive documents with access privileges, view a complete audit trail and easily manage documents in line with regulatory compliance.

Upgrade your storage in a flash

There are two storage capacity options with Document Management. If you’re looking to store approximately 20,000 pages or less, which is roughly the size of an office filing cabinet, you can simply choose the lower of our storage amounts. Depending on your needs, upgrading to 100,000 pages – that’s around the size of storeroom – just let us know and we’ll upgrade your capacity in moments. Additional storage can be purchased thereafter on a per GB basis, scaling to your business needs as you grow.

The heavy cost of paper

Paper is everywhere. Areas such as accounts payable, human resources, contracts and legal rely on paper-centric processes, and that significantly slows down performance when processing thousands of incoming requests.

Filing and retrieving paper is not just messy and time-consuming. It’s also costly:

Wasted money: £700 for each lost document, £125 for each misfiled document.

Business continuity: 70% of businesses risk failure from catastrophic paper loss.

Unsecure by default: 98% of enterprise printers are unsecure and open to hacking.

The rewards of paperless

Many organizations have already reaped considerable bottom-line cost savings by transforming their traditional, manual, paper-driven processes into convenient, digital, user-centric experiences. Reducing—or better, eliminating—paper usage provides your business with several key benefits.

 

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Cut costs

Savings extend well beyond the cost of paper (which is substantial). Toner replacements, MFP upgrades and postal costs also decrease. Even more meaningful savings are achieved by eliminating bulky filing cabinets and reclaiming expansive storage areas.

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Improve security

Limit the access of certain documents and information to specific people and prevent tampering. Ensure better disaster recovery when by retrieving archived digital files versus attempting to replace file cabinets destroyed by flood, fire or building collapse.

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Streamline operations

Reduce total process cycle times by 75% in key processes across accounts payable, HR, contracts, legal and other core business operations.

Launch into digital transformation with DocuWare Cloud, the most effective solution to digitize paper processes, empower knowledge workers to configure custom workflow, and ensure document information is integrated and available from your ERP, CRM and other systems.

Work without compromise today

DocuWare Cloud is the fastest on-ramp to team productivity right now.

  • Digitize and process incoming information without any manual touch
  • Configure ad hoc workflow to adapt processes to shifting business needs
  • Focus staff on high-value, knowledge-driven projects that drive innovation and profit

Support the growth of tomorrow

DocuWare Cloud scales and flexes to solve the process challenges.

  • Secure information and meet compliance mandates like HIPAA and GDPR
  • Support the growing demand for distributed and mobile teams with “any-X” process success
  • Stay integrated with core systems like ERP, CRM and others

DocuWare Cloud is adept at handling the sophisticated processes that are the lifeblood of your organisation. Finance and accounting, human resources, legal and contract management all benefit from the document management, workflow control and process automation capabilities of our zero-compromise cloud solution.

Complete cloud advantages

DocuWare Cloud multitenant architecture is built on and delivered through Microsoft Azure, ensuring the highest possible
security, scale-ability and availability.

Highest security

Protect your documents and data.

DocuWare Cloud protects against security breaches, data loss and privacy compromise. Documents are locked down with AES, all communication is encrypted, and data centres in US and Europe restrict information movement. Frequent system tests and security audits ensure highest possible information security.

Highest scalability

Support any shape and size team.

DocuWare Cloud supports demanding environments with high volumes of documents, user workflows, and other data. Support for multiple databases, system integrations and data exchanges with on-premises applications ensure information flows as you need it, without compromise to your IT stack or business processes.

Highest availability

Ensure business continuity at all times.

DocuWare Cloud ensures maximum up-time for business continuity with robust load balancing, automated performance adjustment, system monitoring, real-time security analysis, and more.

Plan your move to the Cloud

Download our guide to moving to the cloud with your document management.
Click to download

Go Paperless with DocuWare

This guide will give you the basics on getting ready to go paperless with DocuWare.
Click to download.

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